> ## Documentation Index
> Fetch the complete documentation index at: https://docs.walktheroom.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Media

> Manage your media

Your media library is where you store and manage all the visual assets for your presentations-images, videos, floor plans, documents, and more. A well-organized media library makes it easy to find and use the right content when building your presentations.

## What is Media?

Media includes all the files you upload to Walk the Room for use in your presentations:

* **Images**: Photos, renderings, floor plans, site maps
* **Videos**: Property tours, construction updates, promotional videos
* **Documents**: Brochures, specifications, contracts, fact sheets

## Accessing Your Media Library

To access your media library:

1. Navigate to your **project**
2. Click on **Assets** in the project menu
3. You'll see your media library with all uploaded files

Each project has its own media library, keeping your assets organized by property.

***

## Browsing and Finding Media

Finding the right media file quickly is essential when working on presentations. Walk the Room provides several ways to browse and search your media library.

### Browsing Media

Your media library displays files in a grid or list view:

* **Grid view**: See thumbnails of your media for quick visual browsing
* **List view**: See detailed information including file names, sizes, and upload dates
* **Sort options**: Sort by name, date uploaded, file type, or size

<Tip>
  Use grid view for visual assets like images and videos. Use list view when you need to see file details or work with documents.
</Tip>

### Finding Media with Search

Use the search bar to quickly find specific files:

1. **Search by filename**: Type part of the file name
2. **Search by tags**: Filter by tags you've applied to your media
3. **Combine search and filters**: Use search with filters for precise results

### Filtering Media

Apply filters to narrow down your media library:

<AccordionGroup>
  <Accordion title="Filter by File Type">
    Show only specific types of files (images, videos, documents, etc.)
  </Accordion>

  <Accordion title="Filter by Tags">
    Select one or more tags to show only tagged media. Learn more about [tagging media](/organize/tags#media-tags).
  </Accordion>

  <Accordion title="Filter by Upload Date">
    Find recently uploaded files or files from a specific time period.
  </Accordion>

  <Accordion title="Filter by Size">
    Locate large files that might need optimization or small files for web use.
  </Accordion>
</AccordionGroup>

### Quick Tips for Finding Media

<CardGroup cols={2}>
  <Card title="Use Descriptive Names" icon="tag">
    Name files clearly when uploading (e.g., "building-a-exterior-north.jpg" instead of "IMG\_1234.jpg")
  </Card>

  <Card title="Tag as You Upload" icon="tags">
    Add tags immediately when uploading files to make them easier to find later
  </Card>

  <Card title="Organize into Folders" icon="folder">
    If your platform supports folders, organize media by building, floor, or content type
  </Card>

  <Card title="Regular Cleanup" icon="trash">
    Remove outdated or unused media periodically to keep your library manageable
  </Card>
</CardGroup>

***

## Uploading Media

Adding media to your library is straightforward. You can upload single files or multiple files at once.

### Upload Process

<Steps>
  <Step title="Navigate to your media library">
    Go to your project and click on **Assets**.
  </Step>

  <Step title="Click upload">
    Click the "Upload" button or drag files directly into the upload area.
  </Step>

  <Step title="Select files">
    Choose one or more files from your computer. You can select multiple files to upload them at once.
  </Step>

  <Step title="Add information (optional)">
    While uploading, you can add tags, descriptions, or other metadata to help organize your files.
  </Step>

  <Step title="Wait for upload">
    Files will upload and appear in your media library. Large files may take a few moments.
  </Step>
</Steps>

### Supported File Types

Walk the Room supports common media formats:

**Images:**

* JPEG/JPG (photos, renderings)
* PNG (images with transparency)
* WebP (optimized web images)
* SVG (vector graphics, logos)

**Videos:**

* MP4 (most common video format)
* WebM (optimized web video)
* MOV (Apple QuickTime format)

**Documents:**

* PDF (brochures, floor plans, documents)
* DOC/DOCX (Word documents)
* XLS/XLSX (Excel spreadsheets)

<Note>
  File size limits may apply. If you need to upload very large files (like high-resolution videos), contact your account manager about available options.
</Note>

### Upload Best Practices

<AccordionGroup>
  <Accordion title="Optimize Before Uploading">
    Compress large images and videos before uploading to save storage space and improve loading times. Aim for web-optimized sizes when possible.
  </Accordion>

  <Accordion title="Use Descriptive File Names">
    Rename files before uploading with clear, descriptive names that include relevant details (building, floor, room, view direction).
  </Accordion>

  <Accordion title="Batch Upload Similar Files">
    Upload related files together so you can apply the same tags and information to all of them at once.
  </Accordion>

  <Accordion title="Verify File Quality">
    Check that uploaded files display correctly and are the right resolution before using them in presentations.
  </Accordion>

  <Accordion title="Add Metadata Immediately">
    Tag and categorize files right after uploading while the context is fresh in your mind.
  </Accordion>
</AccordionGroup>

### Bulk Upload

For large projects with many files:

1. **Prepare files**: Organize and name files on your computer first
2. **Select multiple files**: Use Shift+Click or Ctrl+Click (Cmd+Click on Mac) to select multiple files
3. **Drag and drop**: Drag all selected files into the upload area
4. **Apply tags**: If available, apply common tags to all files at once

<Tip>
  Consider using a consistent naming convention for your files before uploading. For example: `[Building]-[Floor]-[Room]-[View]-[Number].jpg`
</Tip>

***

## Deleting Media

Remove media files you no longer need to keep your library organized and free up storage space.

### Delete Process

<Steps>
  <Step title="Navigate to your media library">
    Go to your project's **Assets** section.
  </Step>

  <Step title="Select media to delete">
    Click on the file(s) you want to remove. You can select multiple files for bulk deletion.
  </Step>

  <Step title="Click delete">
    Click the delete button (usually a trash icon) or right-click and select "Delete".
  </Step>

  <Step title="Confirm deletion">
    Confirm that you want to permanently delete the selected files.
  </Step>
</Steps>

<Warning>
  Deleting media is permanent and cannot be undone. Make sure files are not being used in any presentations before deleting them.
</Warning>

### Before Deleting Media

Check these important points before removing files:

* **Usage check**: Verify the file isn't currently used in any presentations or global slides
* **Backup important files**: Download and save any files you might need later
* **Team coordination**: If working with a team, confirm others don't need the files
* **Archive option**: Consider archiving rather than deleting if you might need files in the future

### Bulk Delete

To delete multiple files at once:

1. **Select multiple files**: Use checkboxes or Shift+Click to select multiple items
2. **Click delete**: Choose the bulk delete option
3. **Review selection**: Double-check you've selected the correct files
4. **Confirm**: Confirm the bulk deletion

<Note>
  Some platforms may move deleted files to a trash or recycle bin temporarily before permanent deletion, giving you a chance to recover accidentally deleted files.
</Note>

***

## Media Organization Tips

Keep your media library well-organized as your project grows:

<CardGroup cols={2}>
  <Card title="Consistent Naming" icon="file-text">
    Use a consistent naming scheme across all files for easier searching and sorting.
  </Card>

  <Card title="Tag Everything" icon="tags">
    Apply relevant tags to all media files. Learn more about [media tags](/organize/tags#media-tags).
  </Card>

  <Card title="Regular Audits" icon="circle-check">
    Schedule monthly reviews to remove unused files and update tags.
  </Card>

  <Card title="Version Control" icon="git-branch">
    Include version numbers in file names for assets that get updated (e.g., "floor-plan-v2.pdf").
  </Card>
</CardGroup>

## Media Usage Tracking

Understanding where your media is used:

* **Usage indicators**: Many files will show where they're being used in presentations
* **Find references**: Click on a file to see which presentations include it
* **Safe to delete**: Files with no usage are safe to remove if no longer needed

<Tip>
  Before major presentation updates, review your media library to ensure you have all necessary files and remove any outdated versions.
</Tip>

***

Need help organizing a large media library or importing existing assets? Contact your account manager for assistance with media management strategies and bulk import options.