> ## Documentation Index
> Fetch the complete documentation index at: https://docs.walktheroom.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Users

> Invite users to your team

Invite team members to collaborate on your Walk the Room projects.

## Inviting Users by Email

Add team members to your business by sending email invitations.

<Steps>
  <Step title="Navigate to user management">
    Go to your account settings and click "Company information" and then "Users".
  </Step>

  <Step title="Click Invite User">
    Click the "Invite User" bbutton.
  </Step>

  <Step title="Enter email address">
    Type the email address of the person you want to invite.
  </Step>

  <Step title="Set permissions">
    Choose their role and access level (Admin, Editor, Viewer, etc.).
  </Step>

  <Step title="Send invitation">
    Click "Send Invite" to email the invitation to the user.
  </Step>

  <Step title="User accepts invite">
    The recipient receives an email and clicks the link to join your team.
  </Step>
</Steps>

<Note>
  Invited users must accept the invitation and create an account before they can
  access your team's content.
</Note>

***

## Automatic User Provisioning (JIT)

Enable automatic team access for users with specific email domains.

### What is JIT Provisioning?

Just-In-Time (JIT) provisioning automatically adds users to your team when they sign up with an email address from your company domain.

**Example:**

* Your company uses `@yourcompany.com` email addresses
* JIT is enabled for `yourcompany.com`
* Anyone who signs up with `@yourcompany.com` is automatically added to your team

### Benefits

<CardGroup cols={2}>
  <Card title="No Manual Invites" icon="bolt">
    Team members join automatically without waiting for invitations.
  </Card>

  <Card title="Seamless Onboarding" icon="user-plus">
    New employees gain access immediately when they sign up.
  </Card>

  <Card title="Reduced Admin Work" icon="clock">
    No need to manually invite each team member.
  </Card>

  <Card title="Automatic Updates" icon="refresh-cw">
    Your team roster stays current as people join or leave.
  </Card>
</CardGroup>

### Enabling JIT Provisioning

<Warning>
  JIT provisioning is an enterprise feature that must be enabled by Walk the
  Room.
</Warning>

To enable automatic provisioning for your domain:

1. **Contact your sales representative** or account manager
2. **Provide your email domain** (e.g., `yourcompany.com`)
3. **Specify default permissions** for auto-added users
4. **Wait for confirmation** that JIT is enabled
5. **Test with a new user** to verify it works

<Tip>
  Consider setting auto-added users to a basic role (like Viewer) and manually
  promote them to higher permissions as needed.
</Tip>

***

## Managing Existing Users

### Change User Permissions

Update roles and access levels:

1. Go to user management
2. Find the user you want to update
3. Click "Edit" or the settings icon
4. Change their role or permissions
5. Save changes

### Remove Users

Remove team members who no longer need access:

1. Navigate to user management
2. Find the user to remove
3. Click "Remove" or "Delete"
4. Confirm the removal

<Note>
  Removing a user revokes their access immediately but does not delete any
  content they created.
</Note>

***

## User Roles

Common user roles and their permissions:

| Role            | Permissions                                  |
| --------------- | -------------------------------------------- |
| **Admin**       | Full access: manage users, settings, content |
| **Editor**      | Create and edit content, limited settings    |
| **Contributor** | Create content, limited editing              |
| **Viewer**      | View-only access, no editing                 |

<Note>
  Available roles and permissions may vary based on your plan. Contact your
  account manager for details.
</Note>

***

## Best Practices

<CardGroup cols={2}>
  <Card title="Use Appropriate Roles" icon="shield">
    Assign the minimum permissions needed for each user's responsibilities.
  </Card>

  <Card title="Regular Audits" icon="list-check">
    Review your user list quarterly to remove inactive members.
  </Card>

  <Card title="Onboarding Process" icon="graduation-cap">
    Create a process for training new team members on the platform.
  </Card>

  <Card title="Document Roles" icon="book">
    Maintain clear documentation of who should have which role.
  </Card>
</CardGroup>

***

## Quick Reference

| Task               | Method                                 |
| ------------------ | -------------------------------------- |
| Invite single user | User Management → Invite → Enter email |
| Enable JIT         | Contact sales representative           |
| Change permissions | Edit user → Update role → Save         |
| Remove user        | User Management → Remove → Confirm     |

***

For questions about user management or to enable JIT provisioning for your domain, contact your Walk the Room sales representative or account manager.